In today’s very busy world, time is money. The smartest way to get more done so no need by working longer hours, with help automating repetitive tasks. No Matter if you’re a business owner, freelancer, or simply trying to be more productive, automation tools can save you hours every single week. Here are seven of the best ones, along with why they’re worth using.
1. Zapier – Connect Your Favorite Apps
Zapier is like a digital-link that connects thousands of apps together. For example, you can set up a “Zap” that automatically saves Gmail attachments to Google Drive, or one that adds new Shopify customers straight into your email marketing list. Instead of manually copying and pasting data, Zapier does it for you in the background.
Best For: Entrepreneurs, freelancers, and small businesses who want to link different tools without coding.
2. Trello – Smarter Task Management
Trello is already a great visual project management tool, but its built-in automation engine, Butler, makes it even more powerful. You can automate repetitive board actions, like moving tasks when deadlines are set, sending reminders, or tagging teammates when a task reaches a certain stage. This saves a ton of back-and-forth messaging.
Best For: Teams and individuals who rely on Trello for project management.
3. Grammarly – Automated Writing Assistant
you’re drafting emails, writing blog posts, or preparing reports, Grammarly catches grammar errors, awkward phrasing, and even suggests you better word choices in real-time. The premium version also checks for tone, clarity, and plagiarism, making sure your writing is polished without spending extra time on edits.
Best For: Content creators, professionals, and students who want error-free communication.
4. Hootsuite – Social Media on Autopilot
Running social media accounts yourself can waste a lot of time every week. Hootsuite allows you to schedule posts across multiple platforms—Facebook, Instagram, LinkedIn, Twitter, and more—all from one dashboard. You can also monitor comments and track engagement without logging in and out of different apps.
Best For: Businesses and individuals who want consistent social media presence without being online 24/7.
5. Calendly – No More Back-and-Forth Scheduling
How many emails do you need just to plan one meeting? Calendly makes this easier. You simply share your availability link, and people book a time that works for them. It automatically syncs with your Google or Outlook calendar, adjusts for time zones, and sends reminders. No more wasted time on scheduling conflicts.
Best For: Consultants, sales teams, coaches, and anyone booking appointments regularly.
6. IFTTT (If This, Then That) – Everyday Digital Shortcuts
IFTTT automates small but useful daily tasks. For instance, you can set it up to automatically back up your phone photos to cloud storage, turn on smart lights when you arrive home, or get notified when specific websites update. It’s less business-focused than Zapier but excellent for personal productivity.
Best For: Anyone who wants simple automations in daily life and smart home setups.
7. Asana with Rules Automation – Streamlined Team Collaboration
Asana is another popular project management tool, and its automation feature—Rules—lets you set triggers for routine workflows. For example, you can automatically assign tasks when projects are created, move tasks into the right column when completed, or notify teammates when deadlines change. It keeps teams aligned without constant manual updates.
Best For: Teams that handle complex projects and want smoother coordination.
